There’s no doubt that having to move your office from one location to another can be stressful and time-consuming. That’s why being prepared and organized can save you loads of time and money.
In this article, we've compiled some of our top tips to ensure the preparation and execution of your office move is as stress-free as possible.
Select One Place to Organize Office Move Notes and To-Do Items
It’s easy to want to stay organized by writing post-it notes and keeping lists of items that you need to either prepare or complete your move. However, if you’ve got multiple people taking notes and making plans, things can get confusing in a hurry.
Instead, either designate one person to keep track of notes, lists, and items, or have people use one room or email address to specifically share this information — that way, it’s all in one place.
Organize Key Documents
Just like it’s important to keep all of your lists and items in one place, it’s also a good idea to consolidate everything you need to do into a few key documents. That means transferring post-it notes to a document or creating a checklist of items that need to be done.
It’s easy to get overwhelmed by the amount of organizing and planning you need to do when it comes to moving office equipment, so staying organized by having just a few key documents that you can follow will help you and your team immensely.
Announce the Move
Make sure that your employees are aware of the upcoming move! No matter if you’re simply moving desks and equipment around, switching floors, or moving to an entirely new space, it’s important to give your employees ample notice.
Not only will this allow them to adequately prioritize their work, save everything they need to, and ensure they meet all deadlines, but also allow them to plan for any changes in their personal life or commute that may be impacted.
Talk to Employees
Make sure you talk to your employees about the move — the more notice they have, the easier the transition will be. When you involve your employees and make sure that you’re transparent about changes in the company, it will go a long way in helping them adjust and assist with the move itself.
Establish Your Budget and Purchasing Process
Office moving services can get costly fast, particularly if you don’t have a plan or organized list to stick to. Make sure you have a budget in mind and have somebody assigned to the purchasing process — from moving boxes to trucks.
Establish and Record Key Details
When moving people, equipment, and important documents, it’s important that you keep everything together. The last thing you want is to lose or misplace items either key to the move, or the company.
As part of your key documents, make sure you write down important information such as the date your move will occur, when you need to be moved out, as well as any immediate tasks for your new space.
Make Lists of What You Have and Lists of What You Need
We can't say it enough — stay organized! It can be easy to get overwhelmed and lose things in a move, so when you’re working with things like large volumes of equipment or important documents, make sure you keep lists.
At Arrowsmith Moving & Storage, we are your office moving company! Give us a call at (250) 248-5021 or visit our website to learn more about how we can help you with your office move.